Frequently Asked Questions
Can Our Boardroom Be Compatible With All Hardware & Software?
In 2021, there are many different ways to host a meeting, all using different hardware and software. The first key consideration for your boardroom is who will be using the space? Will it solely be used by a tech-savvy sales team, or does every member of your team need the ability to easily host meetings? If your company is closer to the latter you will want to ensure your presentation space is fully compatible with the latest (and past) technology.
There’s nothing more frustrating than showing up to give your big presentation, and finding out the projector only takes a VGA port when your MacBook Pro is running full 4K HDMI. To ensure full compatibility with the various available video sources, we utilize a multi-port scaler which will automatically size the video source based on what your screen/projector can handle. If you’re using a 4K TV as your screen, the scaler will automatically upscale incoming lower resolution video to 4K.
During the COVID pandemic businesses have utilized a variety of software to facilitate virtual meetings all over the world. While Zoom is the market leader, Microsoft Teams, Skype, GoToMeeting, Facebook Messenger, Google Hangouts, and TeamViewer are also popular meeting options. We avoid having to download and install new software right when your meeting is about to start by utilizing a presentation hub as part of the boardroom installation. The presentation hub lets you easily mirror your screen, and host virtual meetings on all video streaming services. Keep the ideas flowing and easily share screens between laptops, smartphones, and tablets wirelessly. No matter what hardware or software someone brings into the boardroom, our goal is that it just works.
Should Our Boardroom Utilize A Projector or TV Screen?
When deciding on whether to use a projector or a TV in your boardroom, the main consideration is the size and layout of the room. Is this a boardroom for 4 people, or 15 people? The larger the room, the more a projector, which can display at 120″ across, is the right option. However, also consider the room layout. Projector’s require dimmed lighting for the picture to not be washed out. Does your boardroom have large windows that allow significant amounts of ambient light? Are you willing to add automated window coverings? Can the lighting be dimmed or would that not make sense for your space/business? In smaller, or very bright boardrooms, a TV screen may be the best option.
What Type Of Audio & Video Recording/Streaming Hardware Do We Need?
Here the size and layout will again greatly factor into the decision on what devices are best suited for your use case. The number of people typically in a meeting will determine whether your webcam needs to be wide-angle, and if it needs the ability to zoom in on whoever is speaking. Does every seat need its own dedicated mic, or would a single omnidirectional microphone in the centre of the table be more appropriate? Will the speakers on the TV screen be enough, or is the boardroom large enough to warrant in-wall or in-ceiling speakers? These are some of the things to be considered when determining what type of a/v hardware to use.
How Much Should I Budget?
After decades of office & boardroom installations across British Columbia, our trained & certified installers have seen it all. We can help you determine what type of boardroom audio / video system will work for you, and we can provide you with a budget range to help assist your planning. Click the button below to get started.